This informal guidance regarding administrative issues is based on program management’s past experience. However, NOAA’s current rules and regulations and special award conditions will take precedence if different from what is stated in this document.
I am having trouble accessing my Grants Online account or performing actions on this account; whom should I contact?
You should call the Grants Online Help Desk at 1-877-662-2478.
I need to re-budget some of the costs for my award; whom should I contact?
For grants, you should submit an award action request (AAR) through Grants Online to rebudget. This request should include a new budget table, a new budget description, and a letter explaining the need for and nature of the budgetary change and a statement ensuring that the rebudgeting will help and not interfere with the team meeting the project’s objectives.
How do I know if my award is a grant?
If you have a Grant # in the MAPP Projects Reports Table at the end of this document, your award is a grant that needs to be handled through the Grants Online System.
Do I really have to submit a report, and if yes, what’s the exact process?
Yes, anyone who receives funding of any non-zero amount from the MAPP program, whether they are federal or non-federal staff, are expected to submit a report on annual accomplishments. Note that all report requirements including formatting and content, described elsewhere in this document, pertain to all of the following. Here are the explicit submission process expectations:
- If you are a federal project lead -- It is your responsibility to submit a comprehensive report covering your and any related co-investigators work to firstname.lastname@example.org.
- If you are a non-federal project lead -- It is your responsibility to submit a comprehensive report covering your and any related co-investigators work to Grants Online and also to send that report to email@example.com.
- If you are a federal co-investigator (but not project lead) -- It is your responsibility to contribute to the report the lead investigator is preparing for the project. You do not have to submit a report to Grants Online or by e-mail.
- If you are a non-federal co-investigator (but not the project lead) -- It is your responsibility to contribute to the report the lead investigator is preparing for the project, and to submit that identical report to Grants Online to fulfill your reporting requirements. You do not have to submit the report by e-mail.
I have questions regarding how to prepare and submit my progress report, due dates or any other information in the table; whom should I contact?
You should send an email to firstname.lastname@example.org.
My award is a grant. How many progress reports should I expect to submit?
Generally, for 3-year grants there is a first progress report 9 months after the start of the project, a second year progress report 12 months after that, and a third progress report 12 months later. A Final Comprehensive report is due 3 months after the end of the project. This may be different for particular awards.
What happens if I don’t submit a report for my grant?
Grants Online will continue to send emails regarding your report notifying all relevant parties in your organization and at NOAA that your report is delinquent and your funding continuation will not be processed.
A report that is never submitted is subject to enforcement action by NOAA and may impact the eligibility of your institution to receive future funding.
My project is funded through a Cooperative Institute (CI); do I still need to submit a report directly to the MAPP program?
Yes, we ask that you submit a report according to the instructions in this document in addition to any report prepared for your respective CI, following any special award condition requirements.
Continuation of Funding and requesting No-cost Extensions
I have submitted my report but I still have not received continuation of funding for my project; whom should I contact regarding my funding?
After you submit your progress report, it may still take several months for the funding to arrive at your institution. You can contact Diane Brown (email@example.com) for information regarding the status of funding for your project.
I asked for a no-cost extension before the deadline. This was approved, but I still don’t see a change in the project duration in Grants Online; why is that?
There may be a lag between the no-cost extension approval and the change in the final date of the project in the Grants Online System. Ask the program manager responsible for your award to double check that the no-cost extension has indeed been approved and if so, just wait for it to appear in Grants Online. You can also call the Grants Online help desk with questions.
I asked for a no-cost extension after the deadline; is this likely to be approved?
No, no-cost extension requests that are made after the prior 30-day deadline will not be approved.